Constitution

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CONSTITUTION

  1. Title

The Club shall be known as the Alkali with Preesall Angling Club.

  1. Objectives

To secure angling facilities for members and to encourage all matters conducive to the sport of angling.

  1. Membership

3.1   Membership shall be open to any person who resides locally at the time of their application to join the Club. A maximum membership shall be set at the discretion of the committee subject to a limit of 600.

3.2   The committee have the right to refuse membership of the Club to any person or to suspend or expel any member for a misdemeanour.

3.3   If the compiling of a waiting list becomes necessary, the names will be accepted on a first come first served basis.

  1. Subscriptions

The annual subscription fee shall be decided at the Annual General Meeting or at a Special General Meeting convened for the purpose. The subscription year shall run 1 March to last day of February. On first joining the Club, all new members shall pay a joining fee, the amount of this to be decided at the Annual General Meeting. Any member whose subscription has not been paid by March 1st shall be deemed to have allowed his/her membership to lapse. He or she will then be required to reapply for membership. as per the rules in Para 3.

  1. Management

5.1   The Club shall be managed by a Committee consisting of a Chairman, Secretary, Treasurer, Match Secretary(s) and up to 12 Committee members.

5.2   A President shall be elected from the members of the Club at an Annual General Meeting and will remain in post for five years or until he/she wishes to resign. However, should the membership be dissatisfied at any time with the conduct of the President, he or she may be voted out of office at either the Annual General Meeting or a Special General Meeting.

5.3   The Club, officials or committee shall not be responsible for any death, accidental injury or loss occurring to members. An insurance policy shall be taken out and kept up to date.

  1. Finance

6.1   The Club’s financial year shall run from 1st November to 31st October.

6.2   A bank account shall be maintained in the name of the Club agreed by the committee. All orders to withdraw from the bank accounts shall be signed by two of the following officers – Chairmen, Secretary, Treasurer and President.

6.3   The Treasurer shall maintain an account book showing a full record of all receipts and payments, and shall prepare an annual Statement of accounts immediately after the end of the financial year. This Statement of accounts after being examined by an independent auditor, shall be presented for approval at the Annual General Meeting.

  1. Annual General Meeting

7.1   The Annual General Meeting shall be held as close as possible to the first Monday in December each year to receive reports, form, amend and confirm rules, elect officers and committee members, and to transact such other business as may be necessary. Officers and committee members elected at such meeting shall not be deemed to take office until the meeting is closed.

7.2   The precise date of the Annual General Meeting (AGM) shall be arranged by the committee and will be printed in the club card. Notices of motions and nominations of officials and committee members must be made in writing and must be in the hands of the Secretary at least fourteen days prior to the date of the meeting. Notices and nominations must also be signed by the proposer and seconder. Nominations may be accepted at the AGM, at the Chairman’s discretion, if there are insufficient nominations for all the officers and/ or committee.

7.3   The quorum for an AGM shall be twenty members.

  1. Committee Meetings

8.1   The committee shall generally meet once a month. The exact dates to be decided by the Secretary.

8.2   Six members shall be a quorum.

8.3   Observers are permitted at committee meetings at the discretion of the Chairman and Secretary.

  1. Special Notice Meetings

9.1   Extraordinary or Special General Meetings may be called at the discretion of the Committee, or on written request of at least twenty members to discuss major matters that may arise. The Secretary will notify members in writing, stating the purpose of the meeting.

9.2   A quorum shall be twenty members.

9.3   The only items to be discussed at a Special General Meeting are those for which the meeting has been called.

  1. Procedure

10.1    Matters before a meeting will be decided by a majority vote. In the event of an equal number of votes for and against, the Chairman shall have a casting vote. The normal rules of debate shall apply. All remarks shall be addressed through the chair.

10.2    The minutes of each meeting shall be formally recorded by the Secretary.

10.3    The minutes of a Committee meeting shall be made available to committee members.

10.4    The minutes of an Annual or Special General Meeting shall be made available to meeting attendees.

10.5    No alterations of any kind shall be made to the Club’s constitution or rules, except at a properly convened General Meeting, whether it be Annual or Special.

  1. Additional Committee Powers

 

Any matter not specifically covered by foregoing shall be brought before the Committee, whose decision shall be final and binding.

  1. Club Rules

12.1    There shall be a set of Club Rules to which all members must adhere.

12.2    The transgression of any of the rules is to be reported to the committee and may/will result in disciplinary action.